In the modern era, the majority of communication happens online. It doesn’t matter if the talks are personal or professional. However, there are some aspects of professionalism that still require faxing documents for various processes.
The traditional faxing methods can be tiring and not really efficient when most of the other communication techniques are far advanced. So to counter that problem, we now have some quick and easy ways to fax documents online.
There are some great advantages to faxing documents online. Firstly, it does not require any fax machine since these online faxing methods use the internet. On top of that, the receiver gets the option to either print the faxes using their fax machine or they can also save the faxes as PDF in their own fax accounts.
So if you are looking for some of the ways by which you can fax documents online then you have come to the right place. In this guide, you will find some quick and easy ways to fax documents online
Quick and Easy Ways to Fax Documents Online
Using Email to Fax Documents Online Using eFax
For professionals who already have a business email and they use it for most of their business communications, using the same email address to send and receive faxes online is the best way.
For this, you need an online fax service provider and if you are looking for one then eFax is the best choice for you.
eFax acts as an intermediate to send the faxes to desired fax addresses by your email address. Using the service is quite seamless and anyone can learn to use it in no time at all!
When you choose eFax as your online faxing service, you can send your faxes using your email address or you can do faxing with google mail. Here is how it works:
- Just open your mail.
- Compose a new mail and address it to the recipient’s fax number followed by @efaxsend.com
For example, if I wish to send a fax to a fax number: 1234567890, then I will address the mail to “firstname.lastname@example.org”.
- Now you can attach your documents and cover letter just like you do in any other email.
- Once you attach the desired document you want to fax, just hit the send button and that’s it!
- That is how easy it is to send a fax via email using eFax.
Using email faxing services is one of the most common ways to fax documents online. It is simple and there are no additional charges for faxing.
Signup for an Online Faxing Service
Perhaps the best and easiest way to fax documents online is using an online faxing service. The online faxing services provide you easy and hassle-free online faxing experience. They also offer apps and software that you can use on your different devices to get cross-platform support.
These services are far better than the traditional faxing methods and they also overcome all the major restrictions that the traditional methods of faxing have.
Online faxing services are safe and offer flexibility. On top of that, they are more cost-efficient in both the long and short term compared to the traditional faxing services.
Faxing via VoIP
Interestingly, you can also send your faxes over the internet using VoIP(Voice over Internet Protocol). To explain it simply, using VoIP, you can send or receive calls over an internet connection.
So how does faxing over VoIP work? Well, it is quite simple, you can send a fax to someone via VoIP by dialing their number and entering the corresponding code before their fax number. Then the code is to be followed by your email address. So all the documents are sent via VoIP to an inbox.
Usually, fax machines use analog signals to transmit data over phone lines. In this case, you utilize a VoIP gateway converts the analog fax machine signal to internet-friendly data packets with VoIP.
However, this method is not quite reliable and can fail due to a lot of reasons. That is why you will not hear much about it anywhere.
Using Computer Software
Next up is using computer software and this method is great for anyone who sends and receives a lot of faxes and also has a dedicated workstation. They can simply install an online fax service software on their Windows or macOS PC and then use it to send and receive faxes online.
For this, again, you will need a good and reliable faxing service that can provide you with the software for your PC. If you use a Mac then you will need software that is compatible with macOS and the same goes for Windows.
The important thing to know here is that the root working method of all the online faxing services is pretty much the same.
Even this software gives you access to the faxing service’s web portal where you can send the fax using your email address.
Using Mobile Apps
All thanks to the powerful smartphones, you can now fax documents online using mobile apps on your smartphones as well.
It doesn’t matter if you have an Android smartphone or an iPhone, there are tons of apps available on the Google Play Store(for Android) and the App Store(for iPhones) that you can download and use to fax stuff online. Again, the only catch here is to get the best apps possible for the purpose. Otherwise, you can have a bad user experience.
To be safe, just look for the top-rated faxing apps and then read the reviews to finalize the best one.
If you are still confused, you can use the eFax app for Android or iOS to fax documents online.
Using Google Docs
Since online faxing is quite popular so almost all of the internet faxing services come with the Google Fax feature. This is a great feature as it allows you to integrate all of your online fax services to various Google Workspace apps. Using this function, you can send a fax using Google Docs or Sheets directly.
To use the feature, you need to make sure that the fax service you choose comes with a Google Fax feature and has an add-on for you to integrate with your Google Docs or Sheets.
Using the add-on, you can send and receive faxes easily using Google Docs or Sheets on any eligible device.
Using MS Office
Just like add-ons for Google Docs, many online faxing services also provide add-ins for Microsoft 365 applications and using the add-in, you can easily fax MS Word, MS Excel, or MS Powerpoint files using the "email to fax" feature.
So that was all about some quick and easy ways to fax documents online with ease. eFax is the best online faxing service for people who want to use their email account to send and receive faxes.
On top of that, eFax also has fax apps for both iOS and Android which you can use to send and receive faxes using your mobile phones. If that wasn’t enough, eFax offers you an online fax portal that you can use to send and receive faxes using any device with a browser and an internet connection.
Also Read: What Is An eFax Vs Fax?